In my experience, an effective meeting is one in which every attendee leaves understanding what needs to be done. It doesn’t matter if the meeting is 15 minutes long or a working session that spans 2 working days.
A lot of people dread going to meetings, primarily because they see it as a time where a bunch of people get together, talk but do nothing. I’ve attended some pretty poorly planned meetings myself, and the key takeaways / lessons learned are:
- People need to know why they are there.
- Everyone needs to be level set so they have a common understanding of the discussion.
- Even in a healthy 30 minute discussion, it’s hard to keep track of everything that’s said or decided. Someone needs to be taking notes and provide a concise summary at the end.
Often times, people walk out of a meeting with either no clue what the point of meeting was or no clear resolution. Addressing the 3 points above helped me. Hope this helps you!